PRINCIPAL ARCHITECT
Effectively directs and organizes the overall operations of the firm, and leads the Firm Defines and directs the development and implementation of policies, plans and programs, both short- and long-term; directs the business of the firm on a day-to-day basis; identifies and focuses on opportunities/problem areas and takes action to capture and/or correct them; defines responsibilities and authorities, and establishes accountability and standards of performance; delegates authority to the administrative staff and Project Managers to assure effective performance of all assigned functions
Develops and implements a plan for Firm profitability Establishes and maintains business development, marketing goals and strategic plan; keeps current a plan of organization designed to facilitate growth; facilitates consistent interoffice communications. Manages firm expansions, sets financial planning guidelines, monitors cash flow and billings
Supervises management of manpower and facility. Directs space planning, delegates maintenance of facility. Monitors overall workload, manpower requirements and scheduling. Meets with Project Managers on a regular basis to review and discuss overall production, efficiency, scheduling, staffing requirements and other needs related to production; controls/monitors employee work stations for improvements;
Oversees Human Resources and remains informed. Ensures equitable administration of wage and salary policies and structures, employee benefit plan and personnel rating programs; develops a plan of organization and standards of performance that facilitates professional growth and continuity; is involved with employee relations activities; mediates employee differences; performs performance appraisals; approves all hiring, firing and layoffs and salary requests; addresses employee needs and promotes training programs; leads interoffice efforts regarding improvement in communications and information systems.
Creates an atmosphere of professional enthusiasm. Maintains active involvement in professional societies and community service organizations. Responsible for the fulfillment of all contractual obligations and legal matters of the company.
PROJECT MANAGER
Position Purpose:
Total management of project for firm, including acting as Point of Contact with client, coordination of Project between Client and Project Architect, Other Disciplines, and Outside Consultants (if any)
Objective:
• To ensure each assigned project’s successful completion.
• Maintain client confidence and respect by representing the firm at all times in a professional manner.
• Successful coordination of all phases of project internally and externally with clients and other design professionals.
• Represent the client's interests and goals.
Reports to: Principal ARCHITECT
Limits of Authority: May not change scope of work without approval of Principal.
May not authorize overtime.
Supervises: Project Architect-INTERN ARCHITECT
Duties/Tasks:
• Assists in the identification of the client's expectations for quality, price and schedule.
• Attends client meetings -- days or nights.
• Assists Principal with the preparation of the client's contract, monitors project budget and schedule.
• Determines initial approach and layout, number of drawings, construction detailing, and project schedules.
• Acts as point of contact with the client, outside consultants, other disciplines and other resources as necessary. Arrange and/or attend meetings.
• Maintains Job Board (electronic or dry board)
• Assesses the requirements of a project, break a project into tasks, and work with a Project Architect to determine budget, staffing needs, scheduling, etc.
• Monitors progress of work and identifies changes in scope or necessary additional services.
• Visits construction site when necessary to monitor progress and other duties per the contract documents.
• Meets with or assigns appropriate personnel to meet with governmental agencies or officials as needed.
• Supervises the design work of all project personnel to ensure completeness and accuracy of drawings and highest professional standards.
•Conducts continual and final review for applicable code compliance, use of materials, coordination with client specifications, and applicable sign-offs. Responsible for project errors and omissions.
• Thoroughly orients new personnel to firm's procedures for forms, drawing format/layout, file saving, file retrieving and transferring both in office and if working off site. Provides clear understanding of project hierarchy.
• Enforces conformance to The Firm’s procedures for scheduling, forms, format/layout, file saving and transferring.
• Coordinates and approves time off requests of his/her project team personnel; oversees overtime and coordinates authorization of requests for overtime with Principal.
• Provides employee evaluations; continually monitors needs of his/her staff for continued education or training; Mentors, coaches and supports employee career planning goals. (HUMAN RESOURCES)
Assist in the education and development of design staff and act as resource for design questions. (OPERATIONS)
• Maintain neat and organized work area which allows efficient access to project information required by other team members. (HUMAN RESOURCES)
• Promotes firm's reputation through good client relations and participation in community groups/activities and/or professional societies. (HUMAN RESOURCES)
• Keeps current on the "state of the art" in design specialty through periodicals, continuing education and training. (HUMAN RESOURCES)
• Continues to improve technical and managerial skills and knowledge through seminars, participation in professional organization activities, training sessions, trade periodicals and other resources. (HUMAN RESOURCES)
• Assists Principal in the accomplishment of special assigned tasks. Activities may be necessary outside normal office hours depending on workload and schedules.
QUALIFICATIONS
• Experience in project management including construction document preparation and field observation.
• Ability to effectively communicate with clients, consultants and contractors.
Demonstrated:
(BACHELORS DEGREE GRADUATED ARCHITECTS~ COURSES~ CERTIFICATES-LICENSES- or the ability to achieve their license)
Years of experience
a. Client Skills
b. Management Skills
c. Architectural Design Skills
d. Previous experience as Job Captain and/or Project Architect
e. Experience in project scheduling and working knowledge of Project Scheduling software
SKILLS
(more software experience Excel, Outlook, word, power point, etc)
Reinforce Company philosophy
PROJECT MANAGER OVERVIEW:
Responsible for overall drawing production and ensuring that construction documents accurately reflect the contract scope and client specifications; performs consistent reviews to ensure accuracy, code compliance, quality.
Provides a professional point of contact with the client, governmental agencies, outside consultants and others during the design process;
Establishes and maintains project schedule through optimization of firm resources
PROJECT ARCHITECT
Position Purpose:
Working under the direction of the Project Manager, Project Architect directs production and assists Project Manager with project administration from schematic design through construction administration.
Objective:
• Generates and manages delivery of production of high quality design documents on time and on budget.
• Translates concepts into solutions and understands materials and methods of construction.
• Assists the Project Manager with project coordination from design development through contract administration.
Reports to: Project Manager –PRINCIPAL ARCHITECT
Supervises: Intern Architect/Draftsman
Duties/Tasks:
• Responsible for maintaining overall architectural design of the project, and maximizing resources of the firm.
• Works with Project Manager in developing schematic design, project design including site development, plan layout, material selection, elevation development.
• Develops document mini –set for design development construction documents.
Establishes manpower requirements and assigns architectural drafting production work to personnel.
• Develops designs and sketches to be developed into completed documents.
• Regularly reviews status of working drawings for accuracy, thoroughness, quality of work and timely completion.
• Coordinates Architectural work with other disciplines, contractors, vendors.
• Ensures conformance to The Firm’s procedures for forms, format/layout, file saving and transferring.
• Reviews designs and documents, researches and interprets as necessary all applicable codes and regulations, including FBC, FAC, NPFA 101, Barrier-Free and ADA. Brings to Project Manager’s attention any questions or questionable areas.
• Verifies that all materials and methods of construction are in conformance with codes and regulations.
• Keeps records of design decisions pertaining to selection of certain materials and methods of construction, especially in conjunction with code compliance.
• Assists Project Manager with bidding/negotiations phase including: Preparing and distributing bidding documents, responding to questions, coordinating and completing addendum documents, and attending bid opening.
• Arranges for the proper placement of and maintains up-to-date office sets of Contract Documents at all times.
• Alerts Project Manager to any change in scope or necessary additional services.
• Maintains project information in work area organized to allow efficient access required by other team members.
• Reviews payment requests, reviews staff time sheets.
• Completes performance evaluations for all personnel reporting to him/her on projects. Informs Principal of any continuing personnel problems.
• Responsible for training, coaching and work improvement of the drafting work force including summer interns.
• Continues education to improve technical and managerial skills and knowledge through seminars, participation in professional organization activities, training sessions, trade periodicals and other resources.
• Promotes firm's reputation through good client relations and participation in community groups/activities.
• Acts as Back up to Bookkeeper to answer telephones
• Represents the firm at all times in a professional manner.
• Assists Principals or Project Manager in the accomplishment of special assigned tasks. Activities may be necessary outside normal office hours depending on workload and schedules.
QUALIFICATIONS
• Professional degree in Architecture preferred (non-degreed persons must have three-six years prior construction document experience).
• Some experience in personnel supervision.
• Competent knowledge of construction materials, shop drawings, standards and codes, specifications and construction documents.
• Experience in dealing with governmental agencies, building codes and zoning ordinances.
• Elemental knowledge of all engineering disciplines and of construction techniques.
• Knowledge of AIA professional ethics.
• Previous experience as Draftsman.
(BACHELORS DEGREE GRADUATED ARCHITECTS~ COURSES~ CERTIFICATES-LICENSES- or the ability to achieve their license)
SKILLS
(more software experience Excel, Outlook, word, power point, etc)
Reinforce Company philosophy
PROJECT ARCHITECT OVERVIEW
Maintains the information flow to the Project Manager and Draftsmen; assures that construction documents accurately reflect the contract scope and client specifications; continually reviews construction documents
INTERN ARCHITECT / DRAFTSMAN
Position Purpose and Objective:
Performs routine entry-level drafting assignments, production of architectural design drawings and other special office tasks. Revises designs and plans to comply with modified specifications on time, under the direction of the Project Architect and in cooperation with the project team. Resolves day-to-day problems of mostly technical nature. Responsible for maintaining project schedule and quality requirements. Responsible for review of construction documents prior to final review by Project Architect.
Reports to: Project Architect –PROJECT MANAGER-PRINCIPAL ARCHITECT
Supervises: None
Duties/Tasks:
• Generates architectural design concepts as visualized by Project Manager and Client.
• Completes assignments efficiently in a timely and complete manner as required by the Project Manager and/or Supervisor.
• Develops document mini-set for design development and construction documents.
• Actively improves knowledge of building and zoning codes.
• Reviews construction documents prior to final review by Project Architect.
• Makes on-site construction visits as necessary, following up with status report to Project Architect.
• Coordinates with outside consultants as assigned by the Project Manager; updates Project • Architect on outside consultants issues
• Conforms to The Firm’s procedures for scheduling, forms, format/layout, file saving and transferring both in office and if working off site.
• Continues education to improve technical knowledge and skills through outside and in-house programs, seminars, training sessions, site visits, trade periodicals and other resources.
• Maintains project information in work area organized to allow efficient access required by other team members.
• Act as Back up to Bookkeeper to answer telephones
• All other duties as apparent or assigned.
QUALIFICATIONS
Enrolled in a professional degree program in Architecture preferred.
Knowledge of basic office procedures and machinery.
Working knowledge of drafting, photo and basic office software.
(BACHELORS DEGREE GRADUATED ARCHITECTS~ COURSES~ CERTIFICATES-LICENSES- or the ability to achieve their license)
SKILLS
(more software experience Excel, Outlook, word, power point, etc)
Reinforce Company philosophy
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients
Certificates, Licenses, Registrations
Valid drivers license.
BOOKKEEPER
Position Purpose and Objective:
Data entry for A/P and A/R systems. Quarterly and Annual Journal Entry maintenance. Assists in cash flow management, including direct contact with customer/vendors. Integrates and expands Int’l Profit Assoc. tools with The Madfis Group
Reports to: Office Manager
Duties/Tasks:
• Keeps records of financial transactions for establishment and report it every Monday morning.
• Verifies, allocates, and posts details of business transactions such as invoices, receipts, checks, and computer printouts
• Verifies accuracy of figures, calculations, and postings pertaining to business transactions recorded by other employees
• Reconciles and balances accounts
• Confirms and reviews time sheets, from interacts with payroll company
• Summarizes details in separate ledgers or computer files and transfers data to general ledger; may compile reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business
• Computes and mails monthly statements to clients; accomplishes twice weekly A/R follow up collections
• Continues education to improve technical skills and knowledge through
seminars, training sessions, classes and other resources.
• Represents the firm at all times in a professional manner
• Answer telephones
Qualifications
Accounting degree or the ability to achieve their license
Requires at least 2 years direct experience with QuickBooks
SKILLS
Experience with QuickBooks, knowledge on Excel, Microsoft Word, Outlook, Acrobat and OfficeGT
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
Certificates, Licenses, Registrations
Valid Drivers License
Office Manager
Position Purpose and Objective:
Perform a wide variety of daily office administrative duties, implementing management strategies, and identifying and implementing opportunities for process improvement, cost-savings and resource utilization optimization, business development networking.
Activities may be necessary outside normal office hours
Reports to: Principal Architect
Supervises: Bookkeeper
Duties/Tasks: (include but are not limited to)
• Assist in identification and implementation of management strategies and cost-savings solutions
• Strengthen relationships with current client base including monitoring and assisting Project • Managers to achieve consistent post-project contact/communication by drafting cards and emails
• Coordinate corporate events (open houses, Top 10 Client events, Client Holiday recognition)
• Oversee/track implementation of process improvement and cost saving measures
• Improve and enhance internal communications
• Promote firm's reputation through good client relations and participation in community groups/activities (may require attendance at evening meetings)
• Responsible for control of all financial work-in-process, ensuring accurate client billings, and monitoring of outstanding accounts receivable and collection efforts
• Manage employee administrative documentation including New Hire process, coordinate reviews, time sheet processing, coordination of employee time off/vacation scheduling, health insurance
• Assist in IT and other implementations to ensure consistent branding
• Ensure ongoing software training
• Put on paper and assure adherence to firm's procedures for forms, drawing format/layout, file saving, file retrieving and transferring both in office and if working off site.
• Maintain office supply and printer supply inventories
• Manage building maintenance
• Manage Client Service Issues, including Contract coordination
• Manage COMP TIME/OVERTIME FORMS
• Manage proactive collections, develop long range budget
• Redesign in house forms integrate timekeeping with invoicing
• Develop office Station prototype: furniture, physical space needs,
software
• Machinery contracts and upgrades
• Develop Cont Ed opps
QUALIFICATIONS
(BACHELORS DEGREE GRADUATED ARCHITECTS~ COURSES~ CERTIFICATES-LICENSES- or the ability to achieve their license)
Skills and Experience:
(more software experience Excel, Outlook, word, power point, etc)
Reinforce Company philosophy.
Applicant must have excellent written, grammar and verbal communication skills and the ability to manage their time efficiently. Individual MUST be able to meet deadlines and work in a fast pace environment, possess extensive PC skills and strong knowledge of Quickbooks.
Certificates, Licenses, Registrations:
Valid Florida Drivers License, Notary Public
Click here to view our complete Office Standards Manual.
or email us at hr@madfisgroup.com
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